Conference Management
and Website Services

Equipment Rental

Do you need laptop computers for your registration desk or Cyber Café? Meeting Perfect rents laptop computers, wireless routers, printers, computer monitors, and other equipment for your event. Let us know your equipment needs and we'll let you know what we can provide. Our laptop PCs are running the latest software: Windows 8 and Microsoft Office 2013.

Equipment can be shipped for your use or set up onsite by one of our technicians.

Shipped Equipment

Total rental cost is based on the rental rates below, plus actual shipping cost. Rental is charged only for those days that the equipment is in your possession: you don't pay the daily rental rate for the day we ship out or the day the equipment arrives back at our office.

Shipped equipment rental rates:

  • Laptop computer with mouse, case, Ethernet cable, and cable lock: $100 for the first day and $40 for each additional day, or $200 per week.
  • Color inkjet printer/scanner/copier: $20 per day
  • Wireless 4-port router or 12-port Ethernet switch: $10 per day
  • Wireless presentation mouse with laser pointer: $10 per day

Payment is required prior to shipment. A deposit of $250 per laptop is required. This can be in the form of a "hold" on your credit card that is processed only if equipment is lost or not returned in working order. Charges for lost or damaged equipment is the actual cost of repair or replacement, plus a $50 handling charge per piece of lost or damaged equipment. Maximum charges for lost or damaged equipment are: Laptop $700, Printer $150, Mouse $50, Router $50, Presentation mouse/laser pointer $50.

Onsite Setup

Meeting Perfect can provide onsite delivery, setup, support, and teardown of equipment. Onsite setup is most commonly used for local meetings or meetings for which we are providing Onsite Management.

Shipping costs, payment terms, deposit, and lost/damaged equipment terms are the same as renting shipped equipment.

Total onsite setup costs are based on the rental rates below, plus actual expenses (travel, housing, food, transportation, etc.) and a daily rate of $300 per technician. If we are providing Onsite Management services that include a Technical Manager, then expenses and daily rate are typically included in our Onsite Management agreement.

Onsite equipment rental rates:

  • Laptop computer with mouse, case, Ethernet cable, and cable lock: $70 per day
  • Color inkjet printer/scanner/copier: $20 per day
  • Wireless 4-port router or 12-port Ethernet switch: $10 per day
  • Wireless presentation mouse with laser pointer: $10 per day

Please to check availability and receive a price quote.